Onboarding done properly, before the LMS.
A pre-enrolment gateway for apprenticeships. Eligibility gates, AI skills scan, RPL and funding reduction, English & maths assessment, evidence collection — then a one-click hand-off to Aptem or BUD.
From first contact to clean enrolment.
The whole pre-enrolment journey in one pipeline: intake, eligibility, initial assessment, prior learning, funding reduction, evidence — then hand-off.
Admissions Pipeline
Every prospective apprentice in one gateway view. Magic-link invites send learners a self-service intake form — personal details, qualifications and evidence documents — no logins, no paper.
Eligibility gate checks
Gate 1 runs eligibility rule checks on every learner before enrolment, with a structured override and review trail when a human needs to make the call.
AI Skills Scan
A live AI conversation with the learner that captures knowledge, skills and behaviours evidence and scores it against the apprenticeship standard.
RPL & funding reduction
Converts prior learning into a funding-rules-compliant reduction — showing exactly where the hours and cost come off, per cost category and per KSB. Calculations saved and auditable.
ULN & PLR lookup
Pull the learner's Personal Learning Record via their ULN, see what it shows, and apply verified prior qualifications straight into the RPL assessment.
English & maths assessment
Built-in initial assessment, or sync results from your external assessment provider — with an approval step before results count.
Starting-point questions
Configurable question sets capture each learner's baseline at intake — then re-measure over time to evidence distance travelled.
One-click LMS hand-off
Push clean, complete enrolments into Aptem or BUD over the API — one learner or a whole cohort — or export a generic ILR-fields CSV for any other system.
Built around the funding rules, not around a form builder.
Onboarding is where compliance risk starts. The gateway is designed so the record that reaches your LMS is already right.
Nothing enters your LMS until it's clean
Eligibility checked, prior learning assessed, evidence collected, funding reduction agreed — all before the learner record ever touches your LMS. The gateway catches problems while they're still cheap to fix.
Compliant by construction
The RPL engine works from your programme's funding band, off-the-job hours and per-KSB hour allocation, so every reduction is traceable to the maths — not a judgement call written in a text box.
Learner-friendly by default
Magic-link intake means learners complete their own details, upload their own documents and take their skills scan without an account. Your team reviews instead of re-keys.
Evidence held against the record
Proof of identity, right to work, residency and certificates all upload into an evidence pack on the learner — ready for audit from day one.
Related capabilities
Delivery Management: the full deep-dive.
20-page PDF covering the Onboarding gateway alongside the case-management trackers, Quality Reviews, Sampling and Training that round out delivery management.
Download the deep-diveSee the Onboarding module live.
Book a demo and we’ll walk a learner through the gateway — intake, eligibility, skills scan, RPL and the hand-off to your LMS.
Book Your Demo